EvoluRP optimizes event management for Grupo Tribuna
Grupo Tribuna, one of the main communication conglomerates on the coast of São Paulo, wanted to optimize the organization and control of events. The manual process of guest management and RSVP made it difficult to accurately control participants. With EvoluRP, management became more agile, secure, and efficient.
Context
Grupo Tribuna, one of the main communication conglomerates on the coast of São Paulo, wanted to optimize the organization and control of events. The manual process of guest management and RSVP made it difficult to accurately control participants. With EvoluRP, management became more agile, secure, and efficient.
The Challenge
Manual invitation and RSVP flows compromised participant accuracy and traceability. It was necessary to centralize data and standardize the process to reduce errors and increase reliability.
Objective
Improve guest and participant management by centralizing everything in a digital platform: automatic dissemination via email and WhatsApp, RSVP with QR code, and a dashboard with interested, confirmed, and present attendees, ensuring practicality and security.
The Solution
With EvoluRP, Grupo Tribuna started using a simple and effective system for events, with automatic dissemination, confirmation, and access control via QR code, and real-time monitoring via dashboard.
Automatic dissemination: event page and invitations sent via email and WhatsApp to the client base
Interest and participation control: registration, RSVP, and access QR code sending
Event access management via QR code scanning, with auditable records
Monitoring dashboard with counts of interested, confirmed, and present attendees
Data centralization and greater participant traceability.
Technologies used: EvoluRP (T2S platform) with email and WhatsApp integrations, QR code generation, and analytical dashboard.
Results
Since EvoluRP implementation, results include:
Over 500 people registered in the client base
Over 600 RSVPs
Over 1000 emails sent automatically
Greater security and precision in access control, with date and time entry records.
The adoption of EvoluRP by Grupo Tribuna brought more practicality, control, and efficiency to event management, with centralized data and automated processes.
"EvoluRP transformed our processes with effective solutions in addition to offering impeccable service. A partnership that delivers results!" — Fernanda Gusson, event supervisor at Grupo Tribuna.
“O sistema tem sido ótimo, principalmente com o QR code, que facilita bastante na hora de liberar as pessoas.” — Mellody Ruiz, assistente de promoções e eventos do Grupo Tribuna.
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